We are currently searching for a Supply Technician to provide various administrative non- personal services for the Department of Logistics, Brooke Army Medical Center (BAMC).

Qualifications:
Minimum 1- year experience over the previous 5 years in logistic operations Warehouse Specialist and logistic operations.

Tasks:

• Assist government staff in facilitating orders into DMLSS for Class II, Class VIII expendable, durable, and non-expendable medical supplies, non-medical supplies, pharmaceuticals, and equipment to all BAMC departments and satellite clinics as well as designated units and activities on the installation and within the assigned geographical support area in accordance with regulatory guidance. Assist in supporting tenant units and activities within the tristate area. Support the readiness and mobilization of troops for the Army’s war missions by receiving the customer’s Class VIII materiel requirements to include medical/surgical, pharmaceutical, and equipment for distribution and having requirements approved by the authorized government representative.
• Assist government staff in requesting and distributing required standard and / or non- standard, medical and/or non-medical supplies, pharmaceuticals, and equipment. Coordinate with government representative for specialized procedures and efforts to obtain urgent, critical shortage items in support of potential life or death emergency requisitions for the customer.

 

• Performs duties, such as requesting supplies and equipment, completing individual transactions, preparing required documents, providing customer assistance, screening, reference files, conducting data searches, and distributing output files.

 

• Assist government staff in maintaining all DA Form 1687 or DHA 154, Notice of Delegation Authority to Receive Supplies, Assumption of Command Orders, Property Book Appointment Orders, and Financial Targets in accordance with General Fund Enterprise Business System (GFEBS). Assist in maintaining copies of orders, review requisitions for Controlled & Regulated (Q&R) items and verify that requesting customer has signature card information that is validated and current; duplicate and attach to both the original order and delivery form.

 

• Receive medical/non-medical supplies and equipment, conduct research, assist in submitting customer orders to government authorized representative for approval. Follow up on expendable medical and non-medical supplies and equipment for BAMC customers. Assist government staff in processing emergency and routine orders. Reconcile all customer orders and due outs to confirm that receipt was performed by an authorized government representative and notify customer accordingly of cancellation. Follow-up with customers to determine supply transaction issues have been resolved and notify the authorized government representative of any unresolved issues.

 

• Prepares and submits paperwork for review and approval by a government representative IAW DHA and local policies, reconciles discrepancies relating to receipt and control of supplies. Determines the cause of discrepancies and prepares appropriate forms to make corrections. Determines the status of supply actions or reasons for delays to answer inquiries both orally and in writing. Assist government staff with coordinating with internal and external customers related to Class VIII expendable and non-expendable material. Conduct extensive research and cataloging on medical/surgical, pharmaceutical supplies, non-medical supplies and equipment using multiple automation systems to ensure use of mandatory sources and compliance with standardization initiative.

 

• Maintains and performs all quality control and maintenance of assigned storage areas. Conducts inspections of all assigned supply areas and identifies and removes all unserviceable supplies IAW DHA and local policies. Rotates and stores new products to ensure a seamless transition preventing interruptions to patient care, monitors levels, and adjusts as needed based on current trends. Verify that only authorized customers receive controlled substances and precious metals and that all storage requirements are met, notifying the authorized government representative of any issues or discrepancies. Submit New Item Requests (NIR). NIRs will be approved by a government authorized representative prior to submission of request.

 

• Reports and turns in all unserviceable or excess medical materiel IAW DHA and local policies. Class VIII materiel to include controlled substances, flammable, corrosive and temperature sensitive medical products (TSMP) in timely manner according to manufacturer shipping instructions and hospital policies BAMC TSMP 40-216. Assist government staff in requesting and distributing required standard and/ or non-standard, medical and/or non-medical supplies, pharmaceuticals, and equipment. Submit all required documents to Medical Materiel Management Section for items not available through e- commerce and exceeding the micro-purchase threshold. Submit requisitions to the Item Managers when requesting Medical Chemical Defense Materiel (MCDM) material from the United States Army Medical Materiel Agency (USAMMA) in order to purchase and release to deploying military units.

 

• The contractor shall coordinate with Quality Control/Quality Assurance (QA/QC) government personnel for proper stratification and destruction. Coordinate with a government authorized representative for approval prior to submitting orders. Notifies authorized government representative to coordinate with Systems Analyst when Work Breakdown Structure (WBS) has not been linked to the appropriate customer.

 

• Notify the authorized government representative when transactions do not properly interface with the designated line of accounting within various automated programs to ensure financial accounting. Assist in generating and distribute database reports utilizing the automated system.

 

• Assist government staff to identify all medical/non-medical supplies and equipment for purchase and reviewed for approval by the authorized government representative. Research may include but not be limited to FEDLOG, DMLSS, UDR, Medical Master Catalog (MMC), the Medical Products Data Base (MEDPDB), WEBFLIS, vendor catalogs. Notify government authorized representative if further contact is required with the vendor to determine product availability and status.

 

• Monitor pre-determined levels in the Point of Use (PYXIS) console and identify necessary edits in PYXIS based on the levels established by the authorized government representative. Notify the authorized government representative regarding issues related to catalog discrepancies in the Stock Record File in PYXIS and DMLSS.

 

• Assist the government staff in following up on overdue items to ensure orders are valid and outstanding orders do not exceed 20 days. Notify the government representative of receipts not properly processed by the receiving department to ensure close out of the due-in.
• Contact the customer for acknowledgement of overdue items to validate or cancel the requirement.
• Using established pre-determined levels and reorder points, assist in the management of the stockroom in the application of automated supply systems to include hand-held terminals and the point of use inventory system.

 

• Assists government staff to inspect, identify and document environmental and HAZCOM/HAZMAT program deficiencies. All deficiencies are to be reported to the authorized government representative for corrective action. Performs a variety of technical support duties related to turning in supplies and equipment, researching and completing individual transactions, preparing required documents, providing customer assistance, screening reference files, conducting data searches, and distributing output files. Remove all expired shelf- life supplies from the supply area and separate serviceable and unserviceable supplies and equipment. Prepare turn-in documents for all serviceable excess, unserviceable, and expired shelf-life supplies IAW local Standard Operating Procedures.
• Required to transport, secure, and deliver/exchange medical gas IAW government and Department of Transportation (DOT) regulations. Verify that oxygen cylinders are certified prior to delivering to all locations ensuring that DD Form 1199 is properly annotated and stored in approved racks.
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• Coordinate and deliver supplies to Internal and External customers as mission dictates. Emergency orders will be delivered immediately upon receipt of material. Receive and sort materiel in the assigned locations by customer; ensure documentation matches material received by National Stock Number (NSN) or Item ID; quantity is correct, and that condition of materiel is serviceable. Retrieve authorized customer information from Signature Card to coordinate delivery or pick-up. Palletize material in accordance with regulations and internal policies. Report all discrepancies to the authorized government representative for corrective action.
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• Assists with functions within the Warehouse Operations Section as determined by mission requirements to include but not limited to pulling, inventorying, Mass Casualty (MASCAL), crash carts and Assemblage Management (AM) Sets. Must be able to obtain and maintain a government license for both vehicle and material handling equipment as required when in support of the Installation Medical Supply Agency (IMSA) mission or external BAMC customers. Load government vehicles in accordance with regulations and instructions. Contractor is required to provide pick-up and delivery support services using a government vehicle to all supported activities. Interact with customers in a manner that is courteous and reflects favorably on BAMC. Communicate using all available communication devices to enhance customer assistance.
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• Utilize Personal Protective Equipment (PPE) to include re-enforced toe safety shoes, gloves, glasses, scrubs, disposable footwear, etc., as the work environment dictates and while using Materiel Handling Equipment (MHE). Notify their contractor supervisor for issuance of these items as well as their subsequent replacement due to items being lost, damaged, or unserviceable.
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• Ensure that all external shipping containers have been removed from designated supply areas. Ensures that all boxes containing medical supplies are off the floor and placed on the proper shelving. Wipe down or dust shelves within the Point of Use (PYXIS) cabinets and flex track storage shelves with approved cleaning supplies and that they are cleaned monthly IAW regulations and procedures.
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• Notifies government representative if vendor is in the facility without a displayed Vendor Credentialing Badge IAW BAMC policy. Complete and submit all automated DMHRSi manpower hour submissions as directed to reflect actual hours worked while employed by the facility for approval by the authorized government representative. Submission must be completed by COB on the second Wednesday of each government pay period. If on approved PTO, must submit prior to scheduled leave to meet manpower hour submission prior to the second Wednesday of each government pay period.
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• Transport laboratory specimens, medical/non-medical supplies, medical/non-medical equipment, pharmaceuticals, controlled substances, temperature sensitive material, medical records/reports, and hazardous material to outlying clinics and agencies to the courier service. Ensure proper packaging and appropriate carrier/container of materiel is to shipping standard, TSMP items are in the authorized insulated container with correct monitoring device and Bio- Hazard labeling needs to be on container if needed.
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• Assist government staff in conducting extensive research and cataloging on equipment, medical/surgical and pharmaceutical products using multiple automation systems to include but not limited to Medical Master Catalog (MMC), Defense Medical Logistics Standard Support (DMLSS), Electronic Catalog (ECAT), Prime Vendor Databases, General Fund Enterprise Business System (GFEBS), Electronic Document Access (EDA), vendor manufacturer websites, and other sources to ensure the use of mandatory sources and compliance with
• standardization initiatives.
• Assist government representative in processing New Item Requests (NIR) and build/update catalog records in DMLSS for all items to include but not limited to, open market, Federal Supply Schedule (FSS), General Service Agency (GSA), Blanket Purchase Agreements (BPA), and annual requirement contracts. Identify and record appropriate supply commodity class in accordance applicable policies.
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• Assist in researching item price and availability; ensure correctness of data and recommend substitutes for clinical consideration. Refer available substitutes to NIR originator for further research by providing pictures and web links. Coordinate with customers to validate questionable quantities or unrealistic required delivery dates.
• Update automated databases with information provided with various sources. Validate requesting items description, catalog number, unit of purchase, unit of measure, and unit price. Contact Logistics Area Manager (LAM) when differences are noted.
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• Use DMLSS, an automated logistics system, to coordinate with customers and vendors to resolve all supply transaction issues. Identify reasons for transaction errors and failures and make appropriate corrections as per regulations and other general guidelines.
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• Assist government staff in reviewing all Class II, Class VIII supply purchase requests using DMLSS, the MMC, and the Medical Products Data Base (MDPDB). Identify alternatives for consideration within the database. Ensure that all materiel is bought using PV and ECAT systems when available unless e-commerce price is greater than 35% price markup. If price is greater than 35%, a MMC discrepancy must be completed.
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• Convert items from credit card purchases to ecommerce, cancel due-ins, and coordinate the with the Item Mangers to ensure the appropriate PVONs are requested.
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• Assist government staff with submitting Product Sourcing Requests for items that are not available through Prime Vendor or ECAT programs. Send recommendations to the item mangers to request products to be stocked by the Prime Vendor.
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• Assist government staff with Reporting MMC and MDPDB discrepancies to include but not limited to incorrect item descriptions, units of measure, and/or price to DLA using the Catalog Discrepancy Report in DMLSS. Review the consolidated report periodically to ensure that the records have been corrected.
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• Assist with the implementation of standardized Class II, Class VIII items by catalog records in DMLSS once approved. Use extensive knowledge of all pertinent regulations and procedures to ensure compliance.
• Assist Purchase Card Holders and Item Managers with obtaining information from
• commercial and DOD sources, determine the status of supply actions, identify reasons for delays backorders, correct discrepancies, and answer inquiries both orally and in writing. Annotate requisition status in DMLSS Due-In Tab. Notify customers. Communication with vendors and customers will be done professionally utilizing electronic mail and/or telephone.
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• Assist in providing document control of all e-commerce orders to include filing of DD Form 250s, packing lists and rotation of files at end of year. Documents shall be quality controlled daily and filed within 7 days. Work with an Item Manager to immediately resolve discrepancies.
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• Assist government staff with processing surgical procedure invoices and create catalog records requesting PVONS from Item Managers as necessary. Distribute to appropriate purchasing team as required.
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• Assist with annual warehouse inventory. Assist with tracking relevant job-related metrics. Attend and successfully complete all mandatory government unique training according to hospital policy. Exceptions will be accepted due to scheduled sick or annual leave but must be rescheduled to attend the next scheduled training time. When assisting with annual warehouse inventory, contractor employee must wear protective safety equipment to include re-enforced toe safety shoes and as work environment dictates.
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• Assist with conducting joint annual/semiannual property inventories with the Property Custodian. Issue and receive equipment to assigned Property Custodians. Process Financial Liability Investigation of Property Loss (FLIPL) documentation with the Accountable Property Officer and FLIPL Manager. Assist in Property Custodian change over inventories. Notify Property Custodians of inventory schedules 30 days in advance. Assists government personnel in the transfer of equipment between internal and external entities. Provide updates to government staff on property accountability issues or concerns.
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• Assist Financial Liability Investigation of Property Loss (FLIPL) manager in processing documentation received from Property Managers. Prepare FLIPL documents for Accountable Property Officer’s review and signature. Submit completed FLIPL documents for processing. Assist in reconciling FLIPLs with Accountable Property Officer. Process FLIPL reversals documents to reinstate equipment into DMLSS. Review property records in DMLSS. Provide FLIPL metrics to the staff on a weekly basis. Assist in reviewing, complying and processing LogiCole requests. Relays feedback provided from procurement specialist.
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  Place of Performance:
  Department of Logistics at the BAMC Joint Base San Antonio, Fort Sam Houston, TX
  
  Work Schedule:
  Work schedule is typically Monday – Friday, 7:00AM – 4:00PM; however, schedule may have to be flexible but in no case will it exceed 40 hours per week.
  
  U.S. Citizenship:
  Employee must be a U.S. citizen. For the purpose of base and network access, possession of a permanent resident card (“Green Card”) does not equate to U.S. citizenship.
  
  Installation Access:
  Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized.
  
  Work Attire:
  Maintain a clean, neat, and professional appearance. No clothing made of see-through material, cutoffs, tank tops, torn/ripped clothing, sleepwear, sandals, or clothing that displays offensive slogans or images. No athletic or athletic style clothing (e.g., shorts, jogging suits, sweat suits, leggings, or t- shirts). In all cases, clothing shall fit to provide a professional appearance in keeping with the normally accepted standards of dress, and not present an unfavorable appearance upon the Government.
  
  
  
  
  Recognized Holidays:
  The following are recognized United States (US) holidays. The contractor shall not perform services on these days:
   
• New Year’s Day: January 1^st
• Martin Luther King, Jr.’s Birthday
• President’s Day
• Memorial Day
• Juneteenth National Independence Day: June 19^th
• Independence Day: July 4^th
• Labor Day
• Columbus Day
• Veteran’s Day: November 11^th
• Thanksgiving Day
• Christmas Day: December 25^th
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  Point of Contact for Immediate Consideration:
  Art Mata
  amata@reef-sys.com 
  Jose Batista
  jbatista@reef-sys.com