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Highly Desired Qualifications:
Previous AFRL Division Level executive administrative experience.
Tasks:
BASE SUPPORT:
The contractor shall be provided office space, furniture and equipment, routine office supplies, computer hardware and software necessary to perform tasks described in this performance work statement. The government will also provide telephone service and access to a fax machine and a copier as required. All software and hardware, passwords/access to military Internet/E-mail and applicable database will be available within the scope of the contract. The contractor shall comply with local, AF and DoD policies.
GENERAL INFORMATION:
U.S. Citizenship:
Employee must be a U.S. citizen. For the purpose of base and network access, possession of a permanent resident card (“Green Card”) does not equate to U.S. citizenship.
TRAVEL:
No travel is anticipated for this effort.
SECURITY:
Individual SECRET Clearances IAW DD254. The Contractor shall obtain a U.S. security clearance at the minimum level of "Secret" for all contractor personnel required to have access to classified information or require IT-II level access. Onsite contractor personnel should have an active clearance prior to reporting for duty in support of any task order.
The contractor shall provide OPSEC protection for all sensitive/critical information and indicators involved in execution of this contract/Task Order, as defined by AFI 10-701 (Operations Security). 711 HPW Critical Information and Indicators are protected under the 711 HPW Operations Security Program and the 711 HPW Critical Information and Indicators List (CIIL). Contractor employees granted access to critical information and indicators shall be provided initial OPSEC training by the 711 HPW OPSEC Coordinator upon in-processing and prior to being granted access to CIIL items related to the contract/Task Order. The contractor shall also participate in 711 HPW’s annual OPSEC training and education programs, which includes periodic updates and refresher training on CIIL items applicable to the contract/Task Order. The 711 HPW OPSEC coordinator shall evaluate the OPSEC posture of AF contract activities and operations.
All documents, including papers, abstracts and posters shall be cleared by AF prior to public release.
DELIVERABLE:
Contractor Progress, Status and Management Report (PSMR).
On a monthly basis, the contractor shall provide a status report. The information will be on project status and describe the work accomplished. The contractor shall also identify any issues/problems anticipated in schedule or cost ceiling during the next reporting period.
The report shall have five sections:
Technical Report – Study/Services:
Point of Contact for Immediate Consideration:
Art Mata
amata@reef-sys.com
Executive Administrivia Assistant (25-13 Human Effectiveness Directorate Executive Administrative Support)
San Antonio, Texas · Government/MilitaryExecutive Administrivia Assistant (25-13 Human Effectiveness Directorate Executive Administrative Support)
INTRODUCTION:
The 711th Human Performance Wing (711 HPW) is the first human-centric warfare wing to consolidate human performance research, education and consultation under a single organization. Established under the Air Force Research Laboratory, the 711 HPW is comprised of the Human Effectiveness Directorate (RH) and the United States Air Force School of Aerospace Medicine (USAFSAM). The Wing delivers unparalleled capability to the Air Force through a combination of world class infrastructure and expertise of its diverse workforce of military, civilian and contractor personnel encompassing 75 occupational specialties including science and engineering, occupational health and safety, medical professions, technicians, educators, and business operations and support.
DESCRIPTION OF SERVICES:
Mandatory Qualifications:
INTRODUCTION:
The 711th Human Performance Wing (711 HPW) is the first human-centric warfare wing to consolidate human performance research, education and consultation under a single organization. Established under the Air Force Research Laboratory, the 711 HPW is comprised of the Human Effectiveness Directorate (RH) and the United States Air Force School of Aerospace Medicine (USAFSAM). The Wing delivers unparalleled capability to the Air Force through a combination of world class infrastructure and expertise of its diverse workforce of military, civilian and contractor personnel encompassing 75 occupational specialties including science and engineering, occupational health and safety, medical professions, technicians, educators, and business operations and support.
DESCRIPTION OF SERVICES:
- The contractor shall meet all requirements per the basic contract and provide professionally and technically qualified individual(s) to perform all tasks in the following paragraphs to fulfill the requirements of this contract.
- The contractor shall provide executive administrative support to the Human Effectiveness Directorate, Bioeffects Division, 711 HPW/RHD. The Bioeffects Division is an international center for research aimed at enabling maximum safe exploitation of electromagnetic spectrum for national defense. The division’s branches provide research and consultative capabilities regarding laser, radio frequency, high power microwave and non-lethal weapons.
- Performance shall be according to the requirements contained in this Performance Work Statement (PWS).
Mandatory Qualifications:
- The contractor employee shall possess a minimum of a high school diploma.
- The contractor employee shall have a minimum of ten (10) years of administrative expertise, and shall be (within the last three (3) years) in an executive administrative support capacity, preferably in an Air Force environment.
- The contractor employee shall be proficient in all standard Microsoft Office computer applications (Word, Excel, PowerPoint, Planner, Teams, and Outlook).
- The contractor employee shall have the knowledge and ability to maintain sites in Share Point for the Division. The contractor employee shall also be able to resolve questions, consult, and track down information on Share Point.
- The contractor employee shall possess at least 5 years of experience DoD STINFO policies and regulations.
- The contractor employee shall possess at least 5 years of experience using the Defense Travel System in accordance with the Joint Travel Regulation.
- The contractor employee shall possess extensive organizational skills and the ability to work independently.
- The contractor employee shall have a signed Non-Disclosure Agreement (NDA) in place with their company based on the potential access to confidential, proprietary, and/or sensitive information. The NDA shall be provided to the Government Program Manager by start of performance.
Highly Desired Qualifications:
Previous AFRL Division Level executive administrative experience.
Tasks:
- The contractor employee responsibilities shall include serving as an advisor to the 711 HPW/RHD Division Chief, and reporting to the Chief on all administrative matters within the organization.
- The contractor employee shall review, evaluate, analyze, and implement higher headquarter guidance in support of the organizational mission.
- The contractor employee shall strategically and proactively manage data and update information retrieved from varied sources.
- The contractor employee shall assist the Government in performing a variety of executive-level administrative tasks, in support of the day-to-day oversight and management of the 711 HPW/RHD Division, by maintaining files, spreadsheets and briefings, preparing various types of documentation, tracking Division suspense’s, scheduling Division meetings, managing Front Office Group and Detachment 5 Command Section travel, and supporting meetings held by the Chief and/or Commander (with some requiring preparation of briefing materials, and taking notes/minutes from the meeting), and other within scope activities as required by the Chief and Detachment 5 Commander.
- The contractor employee shall provide support and coordination for higher headquarters and locally mandated program reviews, lab management reviews as well as other locally hosted meetings to include coordinating DV visits.
- The contractor employee shall provide data entry, retrieval and management support while helping program and technical staff. The contractor employee shall assist with 711 HPW/RHD’s management and technical expertise support for Share Point.
- The contractor employee shall type routine correspondence and reports using a personal computer, and operate office equipment such as photocopier, fax machine, scanner. Ideally, the contractor should be familiar with the normal operations of Microsoft Teams and video teleconferencing equipment.
- The contractor employee shall answer the telephone, screen callers, maintain schedules for the Division Chief and Detachment 5 Commander, and relay messages and greet visitors.
- The contractor employee shall input personal planned leave into the office calendar each month prior to the leave taking place, for awareness purposes.
BASE SUPPORT:
The contractor shall be provided office space, furniture and equipment, routine office supplies, computer hardware and software necessary to perform tasks described in this performance work statement. The government will also provide telephone service and access to a fax machine and a copier as required. All software and hardware, passwords/access to military Internet/E-mail and applicable database will be available within the scope of the contract. The contractor shall comply with local, AF and DoD policies.
GENERAL INFORMATION:
- Work shall be accomplished at 4141 Petroleum Rd, Joint Base San Antonio – Fort Sam Houston, TX 78234. Temporary alternate work locations may be assigned as circumstances dictate by the Contracting Officer or Contracting Officer Representative (COR).
- Work schedule is normally Monday – Friday, 7:30 AM – 4:30 PM CT; however, there may be times when it is necessary for the contractor to work after duty hours in support of specific tasks. Although schedule may have to be flexible, it will not exceed 40 hours per week.
U.S. Citizenship:
Employee must be a U.S. citizen. For the purpose of base and network access, possession of a permanent resident card (“Green Card”) does not equate to U.S. citizenship.
TRAVEL:
No travel is anticipated for this effort.
SECURITY:
Individual SECRET Clearances IAW DD254. The Contractor shall obtain a U.S. security clearance at the minimum level of "Secret" for all contractor personnel required to have access to classified information or require IT-II level access. Onsite contractor personnel should have an active clearance prior to reporting for duty in support of any task order.
The contractor shall provide OPSEC protection for all sensitive/critical information and indicators involved in execution of this contract/Task Order, as defined by AFI 10-701 (Operations Security). 711 HPW Critical Information and Indicators are protected under the 711 HPW Operations Security Program and the 711 HPW Critical Information and Indicators List (CIIL). Contractor employees granted access to critical information and indicators shall be provided initial OPSEC training by the 711 HPW OPSEC Coordinator upon in-processing and prior to being granted access to CIIL items related to the contract/Task Order. The contractor shall also participate in 711 HPW’s annual OPSEC training and education programs, which includes periodic updates and refresher training on CIIL items applicable to the contract/Task Order. The 711 HPW OPSEC coordinator shall evaluate the OPSEC posture of AF contract activities and operations.
All documents, including papers, abstracts and posters shall be cleared by AF prior to public release.
DELIVERABLE:
Contractor Progress, Status and Management Report (PSMR).
On a monthly basis, the contractor shall provide a status report. The information will be on project status and describe the work accomplished. The contractor shall also identify any issues/problems anticipated in schedule or cost ceiling during the next reporting period.
The report shall have five sections:
- Project Title, Time Period of report, Date
- Performance: Current status of deliverables, measured against project expectations.
- Schedule: Have scheduled activities and milestones been completed on or before time, and impact of delays.
- Costs: Are there any actual or significant deviations, are significant costs adequately explained in terms of project plans? (i.e., large initial equipment purchase, followed by labor related costs.)
- Risk: Are there known or anticipated opportunities or events that will or can affect project.
Technical Report – Study/Services:
- All reports and data shall be submitted in a non-proprietary, easily transferrable format.
- All reports, data, findings and literature shall be property of the 711 HPW/RH. The contractor shall not reuse or distribute project information without the express permission of 711 HPW/RH and shall retain all 711 HPW/RH origin markings.
Point of Contact for Immediate Consideration:
Art Mata
amata@reef-sys.com